Collections Management Fund

Museums Alaska


Grant amount: Up to US $10,000

Next anticipated deadline: Mar 31, 2019

Later anticipated deadlines: Sep 30, 2019

Applicant type: Museum/Library/Zoo

Funding uses: Training / Capacity Building

Location of project: Alaska

Location of residency: Alaska

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Overview:

About Museums Alaska

The mission of Museums Alaska is to maintain an association of Alaska’s museum professionals and volunteers in order to provide opportunities for improvement of museum and cultural center services in Alaska and to enhance public understanding of the purposes and functions of Alaska’s museums and cultural centers. Museums Alaska maintains a central office to receive and disburse information about museums, cultural centers and their activities, and to collect and share professional opportunities. Museums Alaska publishes regular newsletters and organizes an annual meeting and conference to focus on the needs of Alaska museum professionals, volunteers, and their institutions. Museums Alaska currently administers two grant programs funded by the Rasmuson Foundation: the Art Acquisition program and the Collections Management program. 

Collections Management Fund

Museums Alaska is currently accepting applications for the Collections Management grant program. The program responds to needs of the Alaska museum community to enhance collections management through professional expertise, training, and access to conservation materials and supplies. Grants will fund activities that allow organizations to build capacity in the area of collections management and the conservation of collections.

The Collections Management Fund, established in 2013, builds on the success of the Art Acquisition Fund. The new fund was created by Rasmsuon Foundation and will be managed by Museums Alaska through 2016 with $100,000 in grants available each year.

A single application for collections management funds may incorporate activities in on or more of the following categories:

Collections Care Projects

Applicants may request funds for general collections management needs and specific projects. These projects can include requests for the supplies, equipment, and temporary staff needed to support inventory, labeling, rehousing, digitization, conservation, data management, or security projects, or any other work that directly improved the care of museum objects.

Projects may also involve the development of exhibits, if the proposed work is directly tied to providing a safe environment for object display (e.g. appropriate mounts, cases, security measures, conservation friendly materials, etc.). Grant funds may not be used to pay for exhibit work or items not directly related to object care (e.g. the production of exhibit panels or label). Applicants considering a request for exhibit support are encouraged to speak with the Project Administrator before applying.

Shipping costs for supplies and equipment are eligible grant expenses.

While salary costs for permanent staff members may not be charged to a CMF grant, applicants can request funding to support a collections assistant to work on a well-defined project.

Supplies for emergency conservation projects will be given priority.

Training

Applicants may request support for the training of museum staff and community participants. Tuition and workshop fees for training events are eligible for funding, as well as associated training costs for providing a local training event for staff and community participants. Travel expenses that support transportation, lodging, and food expenses for experts or for Alaska museum staff to attend collections-related trainings elsewhere are eligible grant expenses. Projects with an emphasis on training staff or community members who can then pass on knowledge (i.e., “train the trainers”) are encouraged.

Professional Services

Applicants may request support for specific projects, including contract hiring of conservators, registrars, collections managers, etc. who can provide expertise or services beyond the capacity of staff. Eligible expenses for contractors are limited to short-term projects, and local hiring is encouraged where appropriate to the project. When hiring an expert from outside Alaska, institutions are encouraged to communicate to share expert services among communities. Museums Alaska reserves the right to group like requests into a coordinated tour by a visiting professional.

Projects that are collaborative or cooperative in nature, that benefit multiple Alaskan collecting organizations, are encouraged. Emergency conservation projects will be given priority (following a natural disaster, for example).

All grant-supported projects must be complete within two years of receipt of grant funds. Applicants should provide a clear schedule for completing their project within this time frame. Grant amounts will be awarded up to $15,000. Matching funds are encouraged but not required. Price quotes, estimates, and bids for contracted services and/or significant purchases are highly recommended. Supporting materials also encouraged are: letters of commitment; recruitment announcements for short-term hires; temporary position descriptions, and letters of support. Grant awards must be successfully completed and closed before applying for additional support through this program. 

You can learn more about this opportunity by visiting the funder's website.

Eligibility:

  • The Collections Management program seeks applications for projects that will directly enhance the capacity of the applicant organization to care for collections held in the public trust.
  • Applications are accepted from qualified 501(c)(3) nonprofit, government, tribal entities or equivalent organizations that hold collections in the public trust, such as a museum or cultural center.
    • Small, rural-based organizations are encouraged to apply.
  • Applicants may only apply for one grant per cycle (two grants total per year).
  • A single application for collections management funds may incorporate activities in one or more of the following categories:
    • Supplies and equipment
      • Applicants may request funds for general collections management needs and specific project needs. 
      • Shipping costs are eligible grant expenses.
    • Training
      • Applicants may request to support training of museum staff and community participants.
      • Tuition or workshop fees for training events are eligible for funding, as well as associated training costs for providing a local training event for staff and community participants.
      • Travel costs of experts hired for specific projects and travel for Alaska museum staff to attend collections-related trainings elsewhere are eligible grant expenses. 
    • Professional Services
      • Applicants may request support for specific projects, including contract hiring of conservators, registrars, collections managers, etc, who can provide expertise or services beyond the capacity of local staff.
      • Eligible expenses for contractors are limited to short-term projects, with preference for local hire.

Preferences:

  • Emergency conservation projects will be given priority (following a natural disaster, for example).
  • Preference will be given to projects that are collaborative or cooperative in nature.
  • Matching funds are encouraged but not required. 
  • Projects with emphasis on training staff or community members who can then pass on knowledge (i.e., “train the trainers”) are encouraged.

Ineligibility:

  • Individuals, for-profit, and 501(c)(4) or (c)(6) organizations and non-Alaska-based organizations are not eligible for grant funding. Ineligible uses include:
    • Reimbursement of pre-award costs
    • Salary of permanent staff positions
    • Construction
    • Pass-throughs, re-granting, or other financial assistance to nonprofits
    • Indirect costs
    • Fundraising projects
    • Exhibit expenses not directly related to the care or management of museum object